“It’s been written that if you travel far enough, you meet yourself. That is frightening! And confusing!”
Dear Dr. Llama,
SPA finance team is questioning my travel expense to Africa, charged to my federally funded grant, for a possible dis-allowance due to the timing factor. The travel took place after the end date, but was completed within a week’s time after that. I traveled to participate in the conference that focused on the Geology project on which I worked, to present my work supported by this grant. What can I do to include this cost on my grant?
Kenya Dig It
It is imperative that no expense, travel or any other type that take place after the end date, can be charged to a grant. However, once it is determined that the travel was related to the accomplishment of the goals of this particular grant;, the following can help you present your case for the allowability of the travel expense in question:
- If such a travel is specifically mentioned in the proposal and is approved by the sponsor.
- There is a specific approval from the sponsor for this travel during the life time of this grant.
- If it can be justified, that without that particular travel expense, the required work on the grant would be deemed incomplete.
In case there is still a lack of clarity, the sponsor should immediately be contacted, via your SPA Grant and Contract Officer, for their comments and assistance in basing decisions on allowability.
“I’m not a real llama! That’s just my name!”
How? What? Who? When? All questions answered!
In the spirit of the cost principle example published in a past SPA Newsletter, SPA Blah Blah introduces the expert on all things sponsored project related, Dr. Llama. A regular feature, Ask Dr. Llama will provide examples and answers regarding proposal development and grant management and, well, everything you need to know about sponsored projects at WSU. Contributing questions are welcomed and encouraged! Contact firstname.lastname@example.org.
With personnel changes over the last few months, it has become necessary to re-assign department assignments among the SPA GCOs. This change ensures that all needs of Principal Investigators and department administrators are met with expedience and thoroughness. Affected departments have been notified of these changes