Some additional notes about Outlook 365

By the time you read this, many of us will have been switched over to the new Microsoft-based email system. And, of course, with any new system, there are both things to learn, new features that are cool, old features whose absence is annoying, and the occasional bug. Here are a few things to be aware of.

The interface (how the program looks) is somewhat configurable. You can choose to have a reading pane on the right, below your list of messages, or not at all. You control this through the pull-down marked by a little gear symbol on the upper right.

Gear

If you click that you can choose ‘Display Settings’. You get two sets of options—where the reading pane appears, and whether the system opens the next message or the previous one if you delete a message.

You can also control a lot more things by choosing ‘Options’ under the same menu. There you can choose a number of items associated with Mail, including automatic replies, what happens when you mark something as ‘read’, and so on. Ignore the button marked ‘Retention policies’—it doesn’t do anything.

Options

Under ‘Layout’ you can choose whether to see ‘Conversations’ (all messages with a common subject line together) or not (all messages solely in chronological order). You can also set up your email signature. If you don’t remember yours, just open an old ‘Sent’ message and copy it, then paste it into the relevant window in the ‘Layout’ area.

I’ll have a few more items in my next posting.

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