Personal profiles: not just for online dating
Save yourself – and those with whom you collaborate – some valuable time: update your personal profile in eRA Commons. When you’re submitting an application through ASSIST, your senior/key personnel fields can autopopulate from your profile, as your Commons ID is linked. Keeping your personal profile updated ensures that the contact and personal information sent with any application has already been sanctioned by you. So where do you go to ensure you are up-to-date? First, log in to eRA Commons, and find the “Personal Profile” link in the blue menu bar:
This will take you to a menu that allows you to update all of your personal information. Some of this populates to ASSIST, some of it does not:
* note: “REVIEWER INFORMATION” is one place to find your Continuous Submission status 🙂
Here are some key points to keep in mind as you consider your personal profile:
- The “EMPLOYMENT” section populates your contact address, and NIH wants three years of history for PIs, and at least one entry for trainees and admins. NIH states, “this information is vital to NIH and its SROs for determining any conflicts of interest with applications.”
- Be sure your institutional affiliation is correct! Did you bring your Commons ID with you to Wayne State from a former institution? You may have to change your affiliation. Go to the “Home” screen and check out your name and affiliation in the top right corner. If the institution listed under your ID is static (no link), call SPA to have your affiliation switched. If your institution is incorrect and it is linked (blue underline), you may be able to change it yourself by clicking on it:
As an aside, when filling out your ASSIST applications: two fields that will NOT autopopulate from your profile are “Division” and “Department.” To be sure that you get proper credit for each:
- Division field: Be sure that you’re using an acceptable major component code (“School of Medicine” or “School of Public Health,” for instance). Not sure where your categorized? Check out the “NIH Acceptable Major Component Code and Major Component Combining Names.”
- Department field: This is where you use “NIH Acceptable Combining Code & Department Combining Names” (such as “Neurology” or “Microbiology/Immun/Virology”).
Confused by what you need to include? Never fear, RAS is here to help walk you through the steps!