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May 27 / RAS

Watch Your Asterisk

As the June 5 deadline approaches for NIH new R01s, take a moment to double-check your PDF file names (and make sure all of your attachments are PDFs, come to that). NIH systems can be touchy with unexpected character recognition, and no one wants an error at 4:58p next Friday. Remember: file names should be less than 50 characters, including punctuation and spaces. Names CAN contain any of the following characters:

  • A-Z
  • a-z
  • 0-9
  • underscore: _
  • hyphen: –
  • space
  • period
  • parenthesis
  • curly braces: { }
  • square brackets: [ ]
  • tilde: ~
  • exclamation point
  • comma
  • semicolon
  • at sign: @
  • number/pound sign: #
  • dollar sign
  • percent sign
  • plus sign
  • equal sign

 

Names CANNOT contain any of the following:

  • Two or more spaces in a row between words or characters
  • Ampersand: &
  • Apostrophe (note: the official NIH list of acceptable characters includes apostrophes, but we have encountered more than one error when using apostrophes so we recommend avoiding them)

 

Be safe: keep it simple!  For more tips on compliant file attachments, look over NIH’s PDF Guidelines.  Questions about what you’re reading? Drop us a note!