Be aware there has been several changes when it comes to the proposal submission processes. See below:
- If you are submitting a proposal to an external agency, one should use the University’s Cayuse system. Information pertaining to the Cayuse Research Suite can be accessed: https://research.wayne.edu/spa/cayuse. Note all proposals require Sponsored Program Administrations (SPA) approval prior to submission to the funding agency.
- Applying to any VPR’s internal funding opportunities (https://research.wayne.edu/development/initiatives/internal-funding). Note you should be using InfoReady unless otherwise noted in the announcement. Visit the WSU InfoReady site to link to internal funding programs: https://wayne.infoready4.com/#
- If you are applying to one of the Provost’s funding opportunities (https://provost.wayne.edu/about/awards-honors-grants?utm_source=link&utm_medium=email-5d97aacdb247f&utm_campaign=2019-2020+Provost%27s+Office+Awards+%26amp%3B+Grants&utm_content=Awards+%26amp%3B+Grants ); this office uses Qualtrics unless otherwise noted in the announcement.
If you have any questions regarding which proposal submission to use, you can contact RAS@med.wayne.edu
NIH continues to operate under a continuing resolution through November 21, 2019, meaning that NIH will issue non-competing research grant awards at a level below that indicated on the most recent Notice of Award (generally up to 90% of the previously committed level), as they have in past years. See NIH Guide Oct 4, 2019 for details.
They have also issued interim guidance (NOT-OD-19-099) on salary limits for NIH grants and cooperative agreements. The direct salary limitation follows Executive Level II of the Federal Executive pay scale, which is currently $192,300. The Ruth L. Kirschstein National Research Service Award predoctoral and postdoctoral stipend levels and tuition/fee are described in NOT-OD-19-036.
If you need guidance on applying the NIH salary cap in your proposals, here is the website: http://somresearch.med.wayne.edu/pre-award-prep under “Budget” then select “Accounting for the Salary Cap”. If you have any questions, feel free to email RAS@med.wayne.edu
Who has the responsibility for verifying and ensuring “other support disclosures” in applications to the sponsor is accurate? If you answered-the institution applying for and receiving the funds, you are correct.
“Other support” is not to be confused with the “research support” section within the bio-sketch. Refer to this link https://grants.nih.gov/grants/forms/othersupport.htm for guidance as to what info the PI is required to provide in an Other Support as well as samples. Administrators should work in tandem with the PI to ensure all of the active and pending funding sources are accurately referenced as Sponsors use the “Other Support” to make sure there is no budgetary, scientific or commitment overlap. Note there can be serious ramifications for inaccurately reporting other support information, especially when the sponsor is federal, since it involves the use of U.S. taxpayer funds. The severity and length of time for noncompliance determines the type of sanctions received, such as termination of the award. The link for the NIH Extramural Nexus has been included for further reading on the subject (https://nexus.od.nih.gov/all/2019/07/11/clarifying-long-standing-nih-policies-on-disclosing-other-support/)
Your principal investigator has answered yes on the export control compliance section in Cayuse. Did you remember to add Export Control to the Approving Units page? This is an important section that will protect the university and the researcher from severe criminal and or civil penalties, because of unintentional noncompliance to federal regulations. Export Control is not a topic that is widely discussed or thought about when a principal investigator begins writing a proposal and the administrator starts assembling the application package.
The word “export” will cause many to believe you’re talking about sending items outside the United States, but this is not the case and it may also include consulting, training, and speaking at conferences. The code of federal regulations under the Export Administration Regulations (EAR) defines export as, “an actual shipment or transmission of items out of the United States”, which also includes releasing or transferring. Most don’t consider that something can be exported via auditory, visual, verbal or electronic means. This is the reason that our Export Control office exists in order to prevent the innocent violation of any federal regulations. If you want to learn more about export compliance click on the link https://research.wayne.edu/integrity/export-control and take note there is an CITI Export Control Module offered by WSU.
NIH advertises available funding for grant support through funding opportunity announcements (FOAs). One can search for an announcement specific to their area of interest/expertise or apply to one of the generic NIH parent announcements. FOAs can be accessed via the federal-wide portal – Grants.Gov or via the NIH Guide for Grants and Contracts.
Please be sure to read the FOA very carefully as there may be additional instructions that refer you to select a specific “companion funding opportunity” within the Parent Announcement. For example, applications that include clinical trials must be submitted in response to an announcement that allows clinical trials; the same applies to applications that do not allow clinical trials.
You want to avoid a situation where you’re close to completing the application only to find out the “error” that keeps arising is the result of downloading the wrong application. If you want to know more about “Understanding the Funding Opportunities”, NIH has a website that provides you with some great tips to be aware of.
If you have any questions, don’t hesitate to contact the SOM Research Administrative Services (RAS) Office via RAS@med.wayne.edu
Please check your budgets! The Office of Personnel Management has recently released new salary levels for the Executive Pay Scale.
Effective January 6, 2019, the salary limitation for Executive Level II is $192,300.
If you are awarded with a budget that did not include the new cap, you’re welcome to rebudget using the new cap within the limitations of the award, but no new funds will be given by the agency. If you’re in the process of working on proposals for any upcoming deadlines, now is a great time to revise those budgets and any associated cost sharing.
There is encouragement from federal sponsors and Wayne State University’s (WSU) Office of Vice President for Research to conduct more team science research. With this movement towards team science, we’re seeing more proposals with other Schools/Colleges/Institutes such as CLAS and Engineering to name a few. Reminder, when building budgets and rosters, the personnel section should include every WSU person working on the project. This allows the participating departments to see what faculty/staff are committed to projects outside of their primary departments. Submitting within 3 – 7 days of the deadline will allow ample time for E-Visions departmental approvals, before moving on to Sponsored Programs as the final approver.
Discussing usage of the mathematical inequality symbols; <, >, ≥, ≤ , within NIH application text fields.
- In early 2015 NIH released a notice informing the grant seeking community of the support for the full Unicode Character Set, in the free-text form fields. http://unicode.org/charts/
- The NIH’s “Rules for Text Fields” also provides guidance regarding text data entry fields. https://grants.nih.gov/grants/how-to-apply-application-guide/format-and-write/rules-for-text-fields.htm#allow
According to the above notice and guidelines the mathematical inequality symbols are included within the acceptable/supported Unicode Character Set. However, it has come to our attention that usage of these particular symbols may delay if not prevent the successful submission of an NIH application. While the use of these symbols will not result in error notices within the University’s Cayuse system, the problem is encountered when the application is routed from Grants.gov to eRA Commons.
So, when entering text where these symbols may be used it is suggested that their meaning be written in longhand, i.e.
< ( Less than), ≤ (Less than or equal to), etc.
With a few exceptions (e.g., the National Institutes of Health and US Department of Energy) most federal agencies are closed as a result of the government shutdown.
Here are some latest updates for research faculty and support staff pertaining to the government shutdown:
- Faculty members may continue to spend their grant awards. SPA should be able to continue to bill agencies as per award requirement. Note however, supplements and renewals will not be received by the institution. New monies from the federal agencies will not be awarded
- Pending requests (e.g., approvals to re-budget, etc) should be placed on hold and discussed with your GCO in SPA.
- Existing grant reporting and original reporting deadlines are still in effect. Although there may be no one at the agency to review these reports or to answer questions, the PD/PI’s must adhere to their reporting schedule as stated in the grant award and submit on time
Notice of Awards:
- Those SOM/WSU faculty that received a Notice of Grant Award (NOA) should continue with their project and research. Note however, agency staff will not be available to assist or help with questions or unique issues.
- Faculty and staff serving on review panels for an agency that is shut down should not travel during this period and should consider cancelling their travel plans. Note, most agencies will not reimburse lost deposits of airfare, etc.
New Grant Submissions:
- Funding opportunities through Research.gov, NSF Fastlane and Grant.gov with posted deadlines remain in effect although submissions will not be processed until agency operations resume. Again, agency personnel may not be available to answer questions about grant submissions.
The Research Administrative Services (RAS) office (1271 Scott Hall) will be closed on December 24, 2018 through January 1, 2019; returning on January 2, 2019. Many agencies have similar closures, so check with your program officers if you have progress reports due or other submissions that may require input. Remember that electronic submission procedures mean that materials are automatically time-stamped, whether there is personnel in the office or not! Most agencies follow the NIH policy: when a postmark/submission date falls on a weekend or Federal holiday, the application deadline is automatically extended to the next business day. If your award cycle has your progress report deadline set for January 1, for instance, you can wait to submit on January 2 as January 1 is recognized as a Federal holiday. But if your date is December 30, that deadline is hard and fast; even if there are no staffers in an agency office, that report will need to be in on December 30.
As long as you keep holiday schedules in mind when planning your resources and time commitments, December shouldn’t cramp your submission style. Be sure to check agency post-holiday deadlines so you can plan accordingly. NIH lists their standard due dates here, and the collection curated by the SOM Development Office (linked on our Current Research Opportunities page) also provides deadlines. We’re here if you have any questions (RAS@med.wayne.edu)!