Keep your messages safe!
January 28 is Data Privacy Day! To honor the day, I thought I would give a little tip to all of you Warriors.
If you are like me, I’m going to guess that you receive countless numbers of email per day. It is likely the most utilized tool for your daily tasks. Statista reported that 269 billion emails were sent and received each day in 2017 and that 293.6 billion will be sent per day in 2019 (Daily number of e-mails worldwide 2017 | Statistic). Though it is an amazingly helpful tool, it needs to be used in the best way possible. More than once, I have learned of personal data via email through the university’s email systems, which sends chills of fear up my spine. Though it may seem like your message goes straight from your computer to whomever will be receiving it, email is far from private.
The best analogy that I can give you to understand the security of email is by posing this question: Would you take your social security number, your date of birth, your contact information, and information for a couple of bank accounts; write it onto a post card; and drop it into a mailbox to be sent to a trusted friend?
I seriously doubt it. Email can easily be intercepted by the least experienced of hackers. Never give any personal, financial, or important information to someone via a regular email message.
You may ask, “So, how can I get this information to someone privately?” Use encrypted messaging!
Our IT Team has set it up so that sending a message using our Outlook service is absolutely simple. Here’s what you do:
- Write your message as you normally would.
- In your subject line add this before your message’s subject: #secure
- Send it!
That’s it! You are done. The recipient will receive an email that has special instructions as to how they can get to the message. Via their browser, they will be sent to a page in WSU’s Outlook account.
Data Privacy Day Bonus!
This is really a reminder for anyone who missed the message I posted for last year’s Data Privacy Day.
You can now never change your WSU password again.
Currently, every six months, you receive a message that informs you that you must change your password to access all the WSU systems (Academica, Wayne Connect, Canvas, STARS, etc.). Then, you rack your brain to come up with something you know you will remember and haven’t used before—blending that perfect amount of lower and upper case letters, numbers, and special characters.
You can now make a password for yourself and never have to do it again.
How, you ask? Simple. Using the same requirements but make a password that has 15 or more characters in it. If you do that, you’ll never be asked to change your password again.
You ask, “How will I remember a password with 15 characters?”
I suggest choosing random words that are easy for you to remember, add a number and a character. Security experts have learned that using multiple random words (three and up is best) provides a great balance between usability and security. These types of passwords are actually difficult for hackers to determine.
Next time you are asked to make a password, make one with fifteen characters. It will save you time because you will never have to do it again.