Many of us received a message from C&IT today announcing the new Wayne State email system, which will be called Wayne Connect – Powered by Microsoft. There are a number of new features that everyone will be happy about, and this blog is intended to highlight several of them.
First, everyone will have a personal storage, collaboration and sharing tool called OneDrive. Some of you may use this already, and it’s very similar to competitors such as Dropbox and Box. It has the advantage of being much more secure, but has all the features that have made these tools so popular—you can share specific files with specific people (ending the need to share large files by emailing them), or with groups (making collaborative writing tasks much easier). OneDrive comes with 50GB of storage for all users—way more than the 12 GB we have now.
Skype for Business
The new system also comes with Skype for Business, which is an IM client, but also allows for audio and even video conferencing (if you have a microphone and camera on your computer).
Email, calendars and address books
But, of course, Wayne Connect is also an email and calendaring system. You will have the choice of using the web-based client, which will be very similar to the current Wayne Connect Zimbra-based system (or Outlook 365, if you use that). Alternatively, you can use (or continue to use) the desktop Outlook program instead, or in addition. In fact you can use any email client, including the ones on your phone or tablet, or Mac Mail, or… Each one has advantages and disadvantages. The desktop version allows you to import .ics calendar files, so you can import appointments from, say, Tripit or OpenTable. The web-based version is of course available wherever you can get access to a browser.
What you don’t need to do.
All your current Wayne Connect files will be moved into the new system over the next few months, so all your back email and old appointments will be there, as will your address book, so you don’t need to do anything to keep all that stuff.
What you do need to do
There are a few small wrinkles in some corners of the system. If you use filters they won’t transfer, so you’ll have to rewrite them, and you’ll need to recreate your signature file(s) and any file permissions you might have set up.
If you use Briefcase you’ll need to move all your files into the main folder—any additional folders you might have created won’t transfer.
These details can be found here